Planning in a company is a crucial issue because of its impact on the entire business strategy and personnel .
Indeed, a lack of planning has direct repercussions on the organization of the teams, the quality of the tasks carried out, and in fact the profitability of the projects as well as the company.
To achieve its objectives , a company must have access to a macro and micro vision of its missions, its projects and its activity.
Thus, it will have the capacity to optimize its management of human/material resources by reducing the risks of overload, dead time and turnover linked to a lack of organization and visibility.
An organization finally piloted will become a source of comfort and a guarantee of serenity for your teams.
What is the main purpose of planning?
An upstream strategic analysis is often necessary to define and implement essential processes related to your organization in order to optimize the work of your teams and their working conditions.
Support may sometimes be necessary, and it is precisely in this area that our consultants can support you.
A good organization will reside in the ability to manage a project from start to finish, by integrating the imperatives of time, costs and quality, all in a stable, healthy and serene environment for all employees.
To carry out schedules including tasks by department and by employee, tools exist: Excel tables, the Kanban method or the GANTT, to name only the main ones. The implementation of the Agile method may be a key, but you still need to master the codes and be able to apply it within your company.
Their main constraint, the data is not shared with the other components of project management. Find out how WANDEED offers you to remedy this!
In all cases, it is first necessary to define the workload of a project, the tasks to be produced, the real time spent by each collaborator.
Anticipation and planning
In reality, planning is important for all actors involved in the life of the company, regardless of their role. Everyone brings their stone to the building and it is thanks to everyone’s contribution that the machine is moving forward.
The collaborator will have the exact knowledge of what is expected of him.
The project manager, a real conductor, will be able to quantify precisely on a human level his resource needs and the time allocated to carry out the project in the best conditions.
Human resources will be able to anticipate and calmly plan future recruitments.
The manager of the company will be able to evaluate and monitor the profitability of the business and its profit center over time.
Thus the anticipation inherent at all levels of all its actors confronted with the real life of the company will allow optimal management of the teams and their needs, while drastically improving communication between the services, cornerstone of collaborative work. .
1/ Take the time necessary for the organization
Planning ahead allows you to anticipate and therefore gain peace of mind, because you already have the solution. No more stress and lack of efficiency in the event of hazards; you have a plan B and even a plan C, when initially you only had a plan A!
No need to react in an emergency, by taking direct action, which often leads to errors of judgment, quality problems and loss of profitability.
2/ Set short, medium and long term goals
To gain fluidity in organization, execution and communication, objectives and their prioritization must be clearly defined so that planning is flexible in the event of change.
3/ Have a panoramic view of each project
Planning allows a 360° vision of all the stages of the project but also a detailed vision by key stage, milestone or process. This makes it possible to predict bottlenecks and to be able to make the necessary decisions upstream.
4/ Divide the project into different phases
To estimate a preliminary time, the project should be divided into different phases, which will in turn be divided into stages. To guarantee the proper execution and the quality of the tasks, it is necessary to add the processes inherent to your activity.
Stagger task scheduling based on the schedule of deliverables, staff availability, and their own workload.
5/ Planning & anticipating means being flexible and responsive
The hazards are part of the life of the project, it seems impossible to foresee everything despite a previous risk study, let’s take a few examples: a task more complex than estimated, sick staff, a longer delivery time than at first ‘accustomed….
Therefore, it is essential to rely on the most realistic possible times and on uncertainties, to integrate a safety margin, to plan B plans.
Each project is different and has its specific characteristics which must be taken into account in order to avoid future problems.
6/ Update your schedule
For the life of the project to follow its course in the best possible environment, it is essential to federate the contributors, by giving visibility on their own activity and the expectations, while respecting their individual load plan.
To reach the holy grail of project management, ERP (Enterprise Resource Planning) are ideal, in fact, it is management software which, because of their functionalities, makes it possible to manage your entire company